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Opportunity details

Open SU

Open SU logo

Graduation Stall Coordinator Autumn 2025

This opportunity takes place between 01 Sep 2025 and 31 Dec 2025 Closing date for applications is 14 Oct.

Click here to login to our website / register for a website account in order to apply for this opportunity.
Are you currently studying with the OU and would like to develop transferable skills whilst representing Open SU? Join fellow #OUstudents to help celebrate each important graduation ceremony by applying for the role of Graduation Coordinator at locations throughout the UK and Eire.

 

Please note you will need to be logged into oustudents.com to apply for this opportunity. If you don't have a website account, please register for an account first: www.oustudents.com/registration/

 

The Open University's degree ceremonies are the culmination of many years' hard work for graduates. You can take part and play a key role in these exciting and moving events as a Graduation Stall Coordinator.

Leading a small team of volunteers, you'll be engaging with graduates, their families and guests promoting the work of Open SU and selling OU branded merchandise to raise funds for our charity, the Open University Students Educational Trust (OUSET). The Trust’s purpose is to provide study related grants to support current OU students in financial hardship where other sources of funding are not available, to help them to continue their studies. 

In the lead up to the ceremony, as a volunteer Graduation Stall Coordinator you'll take part in training, including an online self-learning module and a live MS Teams webinar. We use a dedicated online Slack channel to stay connected and share information leading up to your ceremony, and you will be the main point of contact for both your Open University Ceremony Co-ordinator and Open SU.

On the day, you'll help set up the shop stall, process payments, ensure that the relevant paperwork is completed, monitoring sales, process manual orders and end of day reconciliation.

As Graduation Stall Coordinator with additional responsibilities on the day, you'll need to be available on the stall, therefore this role does not offer the opportunity to process at the ceremony. If you wish to process at the ceremony for which you're volunteering, please apply for the Graduation Stall Volunteer role which would be best for you.

Be part of the graduation experience and help graduates celebrate their special day!

 

Volunteering for OU Ceremonies 2025 is available at: 

Barbican Centre - London - 19th September 2025 (Applications close 17th August 2025)

Barbican Centre - London - 20th September 2025 (Applications close 17th August 2025)

 Barbican - York - 26th September 2025 (Applications close 17th August 2025)

The Dome - Brighton - 10th October 2025 (Applications close 7th September 2025)

Waterfront Hall - Belfast - 14th October 2025 (Applications close 7th September 2025)

Royal Concert Hall - Glasgow - 24th October 2025 (Applications close 7th September 2025)

Symphony Hall - Birmingham - 30th October 2025 (Applications close 21st September 2025)

ICC Wales - Newport - 31st October 2025 (Applications close 21st September 2025)

Bridgewater Hall - Manchester - 11th November 2025 (Applications close 5th October 2025)

Lighthouse - Poole - 14th November 2025 (Applications close 5th October 2025)

 

You can apply to volunteer for one or more graduation ceremonies if you meet the criteria (see Eligibility below).

 

Commitment, training and recognition 

Training is mandatory and starts two to four weeks before the date of the ceremony you're volunteering at.

We also expect you to familiarise yourself with important documents including our Health and Safety Policy and our Environmental Sustainability Policy.

For the online MS Teams training session, we're offering a choice of morning, afternoon and evening at times we hope will suit you.

Please note - you only have to attend one of the training sessions for your ceremony:

Training Dates
London and York
Monday 25th August 10:00-11:30

or 

Wednesday 27th August 19:00-20:30

or 
Thursday 28th August 14:00 - 15:30
Brighton and Belfast

Monday 15th September 14:00 -15:30

or

Wednesday 17th September 19:00 - 20:30

or

Thursday 18th Septmebr 09:30 - 11:00

Glasgow, Birmingham and Newport

Monday 29th September 14:00 - 15:30

or

Wednesday 1st October 19:00-20:30

or 

Thursday 2nd October 14:00 - 15:30

Manchester and Poole

Monday 13th October 10:30 - 12:00

or 

Wednesday 15th October - 19:00-20:30 

or

Thursday 16th October - 14:00 - 15:30

(All times are BST)

 

You will also be asked to complete online self-learning essential reading that takes up to an hour. This includes the core training module for all our volunteers which covers: 

  • GDPR (keeping personal data secure).  

  • Safeguarding (keeping young people and vulnerable adults safe).  

  • PREVENT (our duty to prevent extremist radicalisation). 

  • Equality Duty (Why it is important and who it protects).  

It also includes a training module for both Graduation Stall Coordinators and Graduation Stall Volunteers.

You will then attend a 90-minute MS Teams training session and meet your team (there is a choice of morning, afternoon or evening) a few weeks before the day.  

You will be sent a link and sign up to our online volunteer Slack channel and app so that venue details can be communicated to you and Graduation Stall Volunteers, and to keep in touch.

Please note: Only trained and onboarded Coordinators and Volunteers are selected for each venue’s Graduation Stall team. 

After the ceremony you will be asked for your feedback and to complete your expenses form for travel and subsistence for the day and remind your team to do likewise.  You can also request a digital certificate of volunteering after volunteering.

 

Eligibility for this volunteer opportunity

To apply we recommend you live within 50 miles from the graduation venue as you can claim up to £70 in travel and £20 for subsistence expenses. 

Please note that no overnight accommodation is paid.

You need to be a member of Open SU. 

Members of Open SU are defined in Section 11 of the Open SU Articles of Association* 

Applications are open now

Please note you will need to be logged into oustudents.com or if you don't have a website account, register for a website account to apply for this opportunity.

Applications close as indicated next to each graduation ceremony above.

Please click on the 'Apply Now' button below which will allow you to complete your application form, and you must complete this by the closing date and time to be considered for this opportunity.

 

All volunteers sign an Open SU Volunteer Policy and volunteer within the Open SU Volunteer Agreement.

If you have any queries or require the application form in an alternative format, please contact oustudents-volunteer@open.ac.uk.

Benefits to self

Develop teamwork, employability and transferable skills. Experience an inspirational day to further motivate your study. Have fun and make new friends whilst volunteering!

Benefits to others

Providing branded goods and Open SU services for students. Promoting a sense of belonging, community and pride in being identified as an OU student.

Hours per week

10 hours across the ceremony day

Training available

Mandatory online MS Teams training session lasting 90 minutes. Mandatory online self-learning essential reading for your role and core training for all volunteers (1hr).

Location

London, Manchester, Poole, Belfast, York, Glasgow, Birmingham, Brighton, Newport

DBS required

No
  • ActivityIn-person, Online

Employability skills

  • Problem Solving - Core skills and competencies 0
  • Communication - Core skills and competencies 0
  • Collaboration - Core skills and competencies 0
  • Numeracy - Core skills and competencies 0
  • Digital and information literacy - Core skills and competencies 0
  • Initiative - Personal attributes and behaviours 0
  • Self-management and resilience - Personal attributes and behaviours 0
  • Self-awareness - Personal attributes and behaviours 0
  • Commercial and/or sector awareness - External awareness 0
  • Global citizenship - External awareness 0

Thank you for your interest in this role – you will receive an email with a link to the application form and instructions on how to apply.

In addition, please ensure you add oustudents-volunteer@open.ac.uk to your safe senders list as you will be receiving emails at various points during your volunteer term (as otherwise your messages may end up in your junk folder).

If you have any queries regarding the role or application process, please contact oustudents-volunteer@open.ac.uk and we will be happy to help.

Confirmation

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© Open SU (OU Students Association)

Charity number: 1183837/SC049546
Company number: 12031028
Address: PO Box 397, Walton Hall, Milton Keynes MK7 6BE
Email: su@open.ac.uk

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